Kanbina's portfolio of AI services cover the whole of transactional finance and replaces fragmte ented manual processes across AP, AR, Cash Allocations, Reconciliations, Journals and Approvals with intelligent automation that brings control, speed, and clarity.

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The Daily Ordeal of Transactional Finance

Every morning, the finance operations team logs in to face an avalanche of disconnected, manual tasks—supplier invoices to code and approve invoices, process credit notes, allocate cash, create journal, complete reconciliations, and resolve intercompany mismatches. Nothing is dramatically broken—but nothing is confidently correct either. The numbers are nearly right, but always need chasing, checking, or correcting. The ERP is full of work-in-progress. Email chains are scattered. The spreadsheet tally never quite matches the system view. Invoice approvals are stuck in inboxes. credit notes haven’t been applied. Payments have landed but aren’t allocated. Accruals are still in draft. Reconciliations are half-done. And no one is sure if that intercompany balance is correct—or just late. Everything takes longer than it should. Everything depends on someone stepping in manually. And everything must be finalised—fast.  The pressure’s on, but the processes aren’t built for speed.

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The Process Begins

They start with invoices. Some are missing PO numbers. Others were approved weeks ago but never posted. A few are duplicates, but no one’s entirely sure. Meanwhile, credit notes are sitting unprocessed, waiting for someone to check if they’ve already been applied.  ​Then come the journals. Prepayments need reversing. Month-end accruals are overdue. Revenue reclasses are copied from last quarter’s spreadsheet—with fingers crossed. Most of it is routine. All of it is manual.  Cash allocations are next. Payments have landed, but no one knows what they relate to. Remittances are missing. Some transactions are in suspense. The team jumps between bank portals, ERPs, and PDFs to figure it out. Intercompany entries don’t balance. Entity A posted a chargeback. Entity B hasn’t mirrored it. There’s a growing discrepancy on the balance sheet—and the month-end window is shrinking fast. Meanwhile, the CFO is asking for a flash report. The auditor wants supporting docs. The inbox is full of approval reminders. And no one’s touched the reconciliations. ​By 4pm, the team’s best people are still in Excel—fixing errors, chasing answers, and holding the numbers together by hand. And tomorrow, it starts all over again.

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The Four Points of Pure Pain 

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1. Friction Everywhere

AP, cash, credits, approvals, journals—every process has blockers. Nothing flows automatically. Even the simplest transactions require multiple touchpoints and manual checks.

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.2. Duplicate Effort, Zero Confidence

The same data gets reviewed, rekeyed, and reconciled across systems. Errors creep in. Rework piles up. Everyone is busy, but no one feels in control.

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3. Intercompany and Suspense Chaos

Unmatched transactions clog up suspense accounts. Intercompany entries go out of sync. The balance sheet becomes a guessing game, and reconciliations become a firefight.

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4. Delayed, Disconnected Decisions

Approvals are stuck in inboxes. Insights are buried in spreadsheets. The GL is always behind reality. Finance can’t steer—only scramble.

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The Human Cost 

This isn’t just operational drag—it’s professional drain. Talented finance people are stuck doing low-value, high-pressure work. They’re juggling inboxes, spreadsheets, approvals, and exceptions—every single day. They know they could deliver strategic insight. But instead, they’re caught in a loop of manual effort, reactive processes, and growing risk. It’s exhausting. It’s inefficient. And it’s completely unnecessary.

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The Automated Kanbina Transactional Finance Process ​​

The Kanbina transactional finance services transforms the everyday grind of finance operations into a fast, intelligent, and autonomous process. It connects directly to your ERP and source systems, and applies machine learning to manage the entire flow of transactional activity—across accounts payable, credits, cash allocations, approvals, reconciliations, and journals.

The service doesn’t just digitise tasks—it understands them. Kanbina reads invoices, matches payments, applies credits, generates accruals, posts journals, and flags exceptions automatically. It makes recommends decisions based on business context—not just predefined rules. Users no longer need to rekey data, track approvals, or fix mismatches. Instead, they supervise the process—reviewing AI-suggested actions, confirming outcomes, and pressing submit. Everything flows into the ledger cleanly, completely, and in real time. The platform achieves exceptionally high levels of automation—often over 90% —and handles a wide range of real-world use cases, including:

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• Intelligent invoice approvals, matching, and coding

• Automated cash application with no remittance needed

• Real-time credit note matching and deduction handling

• Journal generation for accruals, reclasses, and allocations

• Intercompany matching and balancing across entities

• Full reconciliation of bank, and control accounts

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​All transactions are audit-ready, fully logged, and visualised in Power BI dashboards. Teams get complete transparency on throughput, exceptions, and trends across all areas of transactional finance.  The process is seamless, fast, and radically simplified. Finance moves from firefighting to flow. And the team finally has the space to focus on value—not volume.

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