The Kanbina Cash Allocations service replaces the tedious, error‑prone manual work of cash allocations with a seamless, automated process that runs in seconds. Explore the contrast below. 

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The Typical Manual Cash Allocations Process ​

The Daily Ordeal of Cash Allocations 

​Every morning, the AR team arrives to find another mountain of customer payments sitting in the bank account. Millions in cash have landed overnight, but they don’t know where half of it belongs. Some payments have remittance slips, some have cryptic references, and others have nothing at all. It’s like opening hundreds of envelopes with no addresses inside. 

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The Race begins

​They spend hours cross-referencing payment amounts against overdue invoices, combing through emails, searching for clues in spreadsheets, and flipping between bank portals and the ERP. A payment for £14,962 comes in – is it for one invoice or five smaller ones? Another payment is £50 short – is it a discount, a dispute, or just a mistake? No two customers pay the same way. No two banks provide the same data. 

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By lunchtime, the team has barely made a dent. Their inboxes are full of sales reps demanding credit releases: “Can you apply that payment yet? My customer’s order is on hold!” The CFO wants real-time cash visibility for the daily forecast. Meanwhile, unapplied cash is piling up in suspense accounts, leaving finance blind to what’s truly been collected. 

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And tomorrow, it starts all over again!

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The Four Points of Pure Pain 

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1. No Remittance, No Clues 

Payments often arrive without remittance advice. Teams are left guessing which invoices to clear, emailing customers, or holding cash in suspense. It’s like solving a puzzle every single day – but the pieces are missing.

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.2. Sheer Volume and Complexity 

Thousands of transactions across multiple entities and currencies mean manual matching can take days. Errors creep in, customers complain, and revenue recognition stalls. Teams are perpetually underwater. 

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3. Suspense Account Nightmares 

Unmatched cash sits idly in suspense accounts, distorting cash flow reporting and frustrating credit controllers. Month-end feels like a frantic cleanup operation just to get numbers out the door. 

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4. Manual, Multi-System Chaos

AR clerks are forced to jump between emails, bank statements, spreadsheets, and the ERP system. Copy. Paste. Double-check. Repeat. It’s soul-crushing, error-prone work – “human middleware” holding the process together. 

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The Human Cost 

This isn’t just inefficiency – it’s burnout. The repetition grinds people down. The pressure is constant. Finance teams know they’re capable of strategic work, but they’re trapped in a loop of clerical drudgery. They’re overwhelmed, exhausted, and desperate for relief. 

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The Automated Kanbina Cash Allocation Process

​The Kanbina Cash Allocation service (which comes with reconciliations) takes an automated feed from Banks from the SWIFT network ( or feeds from other payment providers such as PayPal of Amazon) and matches unreconciled cash transactions to the AR subledgers ( or the appropriate accounts ) automatically. It generates the customer payment in the ledger and adjusts the general ledger according.  The user does not have to do matching and does not need to reference a remittance statement from customers. The user supervises the matching process to confirm the matching is as they expect and only has to press submit to execute all the ledger updates which also updates the reconciliations.

 

The service will achieve high levels of automation, close to 100% and reduce time consuming tasks to seconds.  The service will deal with 20 use cases within the cash allocation process such as matching one bank transaction to may open invoices, dealing with credits, partial payments, discounts and exchange rates.  All cases in the cash allocation process are addressed. 

 

A reconciliation report is also produced as part of the ledger updates. The overall process is reported and analysed through Power BI as a time series. The process is simple, removes the headaches described above and users and management love it!​​

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