Best AI Innovation for Finance
Approval of Journals
Taking the approvals service to the next level
Kanbina Journals Approval Service
Kanbina’s Journals Approvals brings fast control to journal creation, submission, review, and posting—directly integrated with your ERP. Whether journals are created manually or generated Kanbina automations, Kanbina ensures every entry is validated, approved, and audit-ready before it hits the ledger.
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How It Works
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1. Journal Creation in the Ledger
• Direct ERP Entry: Journals can be created inside your ERP (e.g., NetSuite, Unit4, Maconomy, Infor M3) using standard finance workflows.
• Kanbina Journal Capture: Alternatively, journals can be drafted in Kanbina—leveraging templates, recurring journal logic, and AI-assisted data entry for speed and accuracy.
• Multiple Sources Supported: Covers accruals, prepayments, allocations, intercompany adjustments, corrections, and period-end adjustments.
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2. Automatic Routing to the Approvals Service
Once created, journals are automatically sent to Kanbina’s approvals engine for review.
• Multi-Level Approval Chains: Routes based on entity, cost centre, account code, journal type, or amount thresholds.
• Conditional Logic: Separate flows for adjusting vs. standard journals, intercompany entries, or high-value postings.
• Delegation & Escalation: If an approver is absent or a deadline passes, the request moves to the next authorized person.
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3. Approval Experience
• Clear, Contextual View: Approvers see the journal’s full detail—debits, credits, narratives, supporting attachments—alongside budget impact and policy notes.
• Inline Queries: Request clarifications from the preparer without leaving the system.
• One-Click Approvals: Approve, reject, or send back for rework from desktop or mobile.
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4. Matching Approved Journals to the Ledger
• ERP Posting Control: Approved journals are released for posting directly into the ERP—no manual re-keying.
• Validation Checks: Ensures journals still balance and match the approval record before posting.
• Audit Trail: Every approval action is timestamped and user-stamped, creating a permanent compliance record.
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Key Benefits
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Example Use Cases
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1. Month-End Close – All adjusting entries routed through approval before period closure.
2. Intercompany Allocations – Approval from both sending and receiving entity managers.
3. High-Value Transactions – Dual approval required for entries over a defined threshold.
4. Recurring Journals – Annual prepayment amortization reviewed before automatic posting.
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Why Choose Kanbina for Journal Approvals?
• Unified Approval Platform – Handle AP invoices, POs, and journals in the same approvals environment.
• Consistent Policy Enforcement – Apply the same governance and tolerance rules to journals as to other transactions.
• Faster Period-End Close – Remove bottlenecks while maintaining control.
• Future-Proof & Scalable – Extend to new entities, currencies, and workflows without disruption.
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Conclusion
Kanbina’s Journals Approval Service ensures that every ledger entry is correct, authorized, and fully traceable—helping finance teams maintain control, speed up close cycles, and satisfy audit requirements with confidence.
